Equipment Rental Request

Rental rates listed are for members only. Non-members please contact us for rates. Weekend rentals (Fri-Mon) are only charged for 1.5 days, and a full week rental (seven days) is only charged for 3 days. See Fine Print below for more info on rental procedures and responsibilities.

Please note that your submission of this form does not constitute an equipment reservation, as some items or dates may be unavailable. Your equipment will only be reserved when we reply with a confirmation email.

*Please note our equipment staff is away between June 17-20 and June 22 - July 1, 2024. If your request is received during this time, we will respond after we return on Tuesday July 2nd.*

*Please note our equipment staff is away between June 17-20 and June 22 - July 1, 2024. If your request is received during this time, we will respond after we return on Tuesday July 2nd.*

The Fine Print

Rentals must be picked up and returned on weekdays Mon-Fri only, as we are not open on weekends. All pickups and returns are currently by appointment only.

The first $15 of any equipment or room rental can not be paid by CineCredits.

Rental requests must be submitted at least 72 hours in advance of the desired rental time. Equipment pick­ups and returns must be completed before 1:00pm. All renters must read and sign an equipment rental agreement. Payment in full is required at the time of pick­up. We accept cash, cheque, debit, credit card, or e-transfer. Non-­members must provide a deposit via a valid credit card for security.

There will be a $15 late fee for equipment that is not returned on the date agreed upon, in addition to a charge equal to 200% percent of the daily rental rate for each day late. Rental privileges will be revoked until all payments and fees are made in full. Equipment that is returned in a soiled condition will be subject to cleaning fees.

CineVic cannot assume responsibility or liability or make representation for the performance of its rental equipment. The RENTER assumes full responsibility and liability for all rental equipment while it is in their care. The RENTER shall maintain immediate control, supervision, and direction of the equipment and may not lease or loan the equipment to any other person, production or organizations. The RENTER discharges CineVic from all damages whatsoever, resulting from the performance and/or malfunction of all equipment, whether or not there is fault or negligence on the part of CineVic, and must sign a liability waiver prior to the equipment leaving CineVic premises.

The RENTER is prohibited from taking the equipment from the ground in an airplane or boat without the prior consent from CineVic staff. Liability insurance is the RENTER’s responsibility. CineVic is liable for loss of and damage incurred to equipment while equipment is on CineVic premises only. In the event of any loss of or damage to equipment while equipment is in RENTER’s care, the RENTER agrees to compensate CineVic for any losses that the renter’s insurance does not cover, up to full replacement value. Acceptance by CineVic of returned equipment does not constitute a waiver of the RENTER’s responsibility for damage or loss. The renter remains liable for the equipment until such time as CineVic staff have examined the equipment and confirmed it is in good working condition.

Rental of CineVic equipment at member rates constitutes a form of assistance to the filmmaker by CineVic, and as such CineVic must be fully acknowledged and accredited in the film or video production receiving such assistance. The CineVic logo must appear in tail credits for all productions produced through member rates. The filmmaker must also provide CineVic with a copy of the finished film for the film library in a timely fashion to ensure future rental privileges.

Please see our Bylaws for our full equipment rental policy.