We’re Hiring: Equipment Assistant

CineVic Society of Independent Filmmakers

Job Posting:
Equipment Assistant
(temporary, contract)

The Organization

CineVic is an artist-run, non-profit society supporting independent filmmakers and media artists with accessible programming, affordable equipment, professional development resources, and cinematic exhibition opportunities since 1991. Our large inventory of film and video equipment is available to both CineVic members and the community. More information on our programming and services can be found at cinevic.ca

CineVic acknowledges and respects the long and continuing history of the Lək̓ʷəŋən-speaking people, now known as the Songhees and Esquimalt Nations, on whose traditional and unceded territory we carry out our creative activities.


The role of the Equipment Assistant is to liaise with equipment renters and manage rentals, including the reservation process, invoicing, collecting payment, pickups, returns, inspection and basic maintenance of equipment items. Reporting to the Equipment Manager and the Executive Director, the Equipment Assistant will also assist with technical and equipment requirements for CineVic programming and events as required. This position is intended to fill in for the Equipment Manager when they are on temporary leave.


The Equipment Assistant’s responsibilities include but are not limited to:

  • Ensuring that all equipment and in-house facilities are kept clean, organized, and in good working order, and ensuring that damaged equipment is tracked, reported, and repaired in a timely fashion.
  • Using a calendar-based booking system to reserve equipment for renters, and keeping accurate records of bookings and communications.
  • Using the Quickbooks platform to create and send invoices to renters.
  • Executing, tracking, and filing rental contracts, and collecting payments using the Square payment system, e-transfers, cash, or cheque.
  • Answering equipment and insurance questions from prospective renters, and communicating and enforcing CineVic policies regarding equipment rental and usage.
  • Preparing rental items for pickup, including pre-rental inspection in tandem with the renter.
  • Receiving equipment items for return, including post-rental inspection in tandem with the renter.
  • Basic training of renters on the safety and operation of equipment items as required.
  • Processing member insurance applications.
  • Opening, closing, and keyholding of CineVic facilities.
  • Other such duties as may be required by the Equipment Manager or Executive Director from time to time.


Preferred Qualifications and Experience
  • Technical training in film and video production and/or film and video equipment.
  • Familiarity with CineVic policies, bylaws, and equipment inventory, including both analogue and digital items.
  • Front-line customer service experience, with excellent oral and written communication skills.
  • High level of computer literacy and proficiency in a Mac environment; knowledge of and experience using Gmail, Google Calendar, Quickbooks, online forms, invoicing and payment systems.
  • Ability to lift and move heavy items.
  • Confidence and skill in troubleshooting, and the capacity to be self-directed both in achieving tasks and finding solutions to problems.
  • Organizational skills including setting priorities and meeting deadlines.
  • Positive attitude, attention to detail, and showing accuracy in work.
  • Ability to work under pressure and respond both independently and as a team-player in a multi-tasking environment.
  • Desire to continually build knowledge, skills, and expertise.
  • Knowledge of contemporary and local film and media arts landscape; experience working in the non-profit, film, or media arts sectors is an asset.


Position Details
  • Temporary contract, starting approximately August 1, 2023 and ending approximately September 8, 2023.
  • $1,500.00 total compensation paid in two instalments.
  • Approximately 12 hours per week, generally split between Mondays, Thursdays, and Fridays, requiring some flexibility in availability and work schedule.
  • Hybrid position, split between remote work and in-person requirements at CineVic headquarters (#102 – 764 Yates Street, Victoria BC).


To Apply:
  • Please send a PDF resume and cover letter to [email protected] before 12:00pm PT on Tuesday July 25, 2023.
  • CineVic supports equity, diversity, accessibility, inclusion, and reconciliation in our workplace and programming, in an effort to correct historical employment inequities in our sector and our organization. All qualified persons are encouraged to apply, especially those who can contribute to the diversification of ideas and lived experiences within our organization, including Indigenous peoples, people from racialized communities, people with disabilities, and people of diverse sexual orientations and gender identities. If you wish to self-identify, please do so in your cover letter.
  • We thank all applicants, and advise that only applicants selected for an interview will be contacted.